PaperPort 12 Professional
The professional choice for scanning, organising and sharing all your documents
- Overview
- Highlights
- System Requirements
- Pricing
Take office organisation to a whole new level with the world’s #1 desktop document management software. PaperPort Professional 12 combines fast, easy scanning tools with powerful PDF creation for simplified management of all your documents. It organises all of your scanned documents and electronic files on your digital desktop and lets you search and view PDF files quickly so information is always at your fingertips.
Plus, PaperPort Professional works seamlessly with Microsoft® Windows® security and compliance practices to enable collaborative document sharing. The results? Increased productivity, reduced costs, and improved customer service.
Put PaperPort Professional 12 to work for the entire organisation. Stop losing paper, provide instant access to all types of documents, and create, share and edit PDF files. Reduce your reliance on wasteful printing, faxing and mailing practices. And boost the bottom line at a price that’s affordable for every desktop with PaperPort Professional 12.
What makes PaperPort the ultimate document scanning software?
- Scanning is so easy – get it done with the press of a button so documents are never lost and can be more easily retrieved.
- Get the most out of networked MFPs – automatically route scanned documents from MFPs to individual desktops.
- Share information easily and securely – create and combine documents into industry-standard PDF files from application files and annotate them with comments and stamps.
- Find anything and everything – search and view PDF files quickly.
- Collaborate more efficiently – quickly move or scan files from individual desktops to document management repositories such as Microsoft® SharePoint®.
- Improve business processes – automatically convert forms into fillable PDF forms.
- Overview
- Highlights
- System Requirements
- Pricing
PaperPort Professional 12 offers a powerful combination of features you just don’t get with scanning software or other PC document management solutions. It provides more productive scanning, advanced PDF creation, assembly, and search, automatic form filling, and the ability to move or scan files from individual desktops to shared document repositories such as Microsoft® SharePoint® – all in one easy-to-use application. The desktop utility of PaperPort is also perfectly suited to be the best possible on-ramp for specialised enterprise-wide document management systems. Learn more about what PaperPort Professional 12 has to offer and how it can help your organisation boost productivity, improve customer service and cut costs for bottom-line results.
A better way to scan documents
Take advantage of PaperPort Professional’s superior scanning capabilities and free your organisation from the inefficiencies of paper once and for all. You don’t have to be a scanning expert, purchase special equipment, or change your familiar scanning practices. PaperPort seamlessly enhances the capabilities of your existing desktop scanner, mobile scanner, or multifunction printer to deliver perfect scans on your desktop with the click of a button. And it’s fast – really fast. Scan directly into PaperPort’s included PDF Viewer Plus or into specific applications like Microsoft® Word®, Microsoft® Excel®, or Microsoft® SharePoint®. Or automatically route scanned documents from network MFP devices to individual desktops. With PaperPort, scanning is fast, easy, and delivers consistently high-quality results.
Support for scanner buttons
With PaperPort Professional, you can still use the scanner button on your All-in-One or other scanning device to scan directly to your computer. The difference is that PaperPort gives you more control over your scans – how they look and where they end up on your desktop. As a result, you always get the results you expect. No surprises. No hassles.
One easy-to-use interface for all your scanners
Every scanning device comes with a unique interface or control panel for scanning documents. With all the different choices and options the task of scanning various types of documents can be overwhelming. PaperPort Professional simplifies things with one easy-to-understand scanning interface that will work exactly the same for all devices – whether you’re using a desktop scanner, a mobile scanner, or an all-in-one unit. Plus, a new “Scan Now” button lets you scan documents with a single click. There’s no need to switch to the scanner settings view.
Automatic image enhancement
Tired of poor quality scans? PaperPort Professional uses Scanner Enhancement Technology (SET) to achieve excellent results on most any kind of document. Newspaper articles, invoices, colour photographs – it doesn’t matter. PaperPort automatically straightens, crops, rotates, and enhances scanned documents to deliver high quality results every time. And PaperPort’s ImageViewer lets you further enhance documents or even images within a PDF document.
Get the results you expect – with the push of a button
Different document types require different settings to get the results you expect. Some documents contain colour and some are simple black-and-white and almost all your documents can use some enhancement or cleaning up along the way. PaperPort enables you to encapsulate all your settings, including colour, format and automatic SET corrections into an unlimited number of Scanner Profiles. Any profile can be assigned to the “Scan Now” button or even assigned to the scanner button of any scanning device. No guess work and no mistakes.
A fast, affordable way to create and assemble PDF documents
These days, everyone knows how to open a PDF file. The portable document format (PDF), is an open standard file format for sharing electronic documents – via email, over the network, and on the web. PaperPort Professional makes it easy to scan or convert documents of every kind – paper, forms, photos, electronic files, and more – into accurate and searchable industry-standard PDFs that can be easily organised, repurposed and shared across the enterprise. No more file incompatibility issues. No more problems opening attachments. No more toggling back and forth between applications to compile large custom documents. No more costly, wasteful reliance on printing, copying and mailing. With PaperPort, you can take a smarter, faster, and greener approach to business as usual.
Easily create PDF files from all your applications
PaperPort Professional provides powerful PDF creation right on the PaperPort desktop. You can automatically create searchable PDF files from scanned documents or convert any application file to PDF. PaperPort produces industry-standard PDF files that are compatible with, but do not require, Adobe® Acrobat®, and provide document security features to meet regulatory compliance requirements.
Includes PDF Create Assistant Utility – Batch Create PDFs
PDF Create Assistant is a separate utility that can be used to batch create PDF files, without opening PaperPort or the PDF Viewer. Combine files into a single PDF document, create PDF overlays or watermarks, or create PDF packages from a variety of file types such as Microsoft® Word®, PowerPoint®, Excel, JPEG, TIFF or other PDF files that are compact, easy to email and universally viewable.
Scan-to-PDF
Use your existing local or network scanner to turn paper documents directly into PDF files that can be easily organised and shared electronically. Or route scans from a network multifunction printer to individual desktops. Either way, PaperPort Professional makes it easier than ever to turn paper into PDF files that can be shared online. So you save time and money over traditional printing and mailing.
Archive your critical documents
PDF/Archive files support (the PDF/A international standard), ensures that your critical documents will display and print properly for the next century.
Assemble custom PDF documents by dragging and dropping
PaperPort Professional features a unique split desktop design that displays individual page thumbnails alongside document thumbnails. Just drag-and-drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel® and PowerPoint® files. And once your custom PDF document is assembled, you can simply email it to intended recipients. No need for costly printing, copying, faxing or mailing. It’s like stacking, stapling and sending real paper – only a whole lot faster, easier and greener.
Capture web pages as PDF
Capture web pages as PDF files, providing a full-colour duplicate for use offline. This is a great way to store a permanent record of a website or speed up web-based research. It’s also ideal for sharing web pages as PDF attachments instead of sending a link that requires connectivity to the web. Captured web pages look exactly like they would if you had sent them to your printer, so it’s perfect for saving copies of receipts from web purchases without wasting paper.
Better PDF for Business – Take the next step
The PDF Viewer Plus in PaperPort is based on the innovative PDF Converter Professional from Nuance. If PDF editing and conversion is critical to your business process then you’ll want to step up to the exceptional productivity that PDF Converter Professional provides. And PDF Converter Professional will automatically replace and upgrade the PDF Viewer Plus for seamless integration with the PaperPort Desktop.
Superior document management on your PC desktop
In all the buzz about enterprise-wide document management, the individual desktop has been largely overlooked. But as companies invest in document management solutions for the enterprise, they need to keep in mind that employees spend most of their time working with documents on their individual PCs rather than a network repository. It’s easy to take for granted that Microsoft® Windows® provides all the features needed for handling documents, but that’s just not the case. Only PaperPort Professional closes the gap between what Windows offers and the ability to manage scanned paper and PDF documents quickly, easily and effectively on a digital desktop. At the same time, it provides the perfect on-ramp to enterprise-wide document management systems. You simply won’t find another PC document management application that can do all that.
The best thing to happen to your PC since Windows
PaperPort is designed to work with Microsoft Windows in the most efficient way possible, leveraging what necessary features are already available for a complete desktop document management environment. PaperPort uses the existing folder structure in Windows while allowing you to customise what folders you want to see at any given time. PaperPort also creates searchable PDF files and provides a plug-in for Windows Desktop Search so these files can be indexed and searched. PaperPort is simply the ultimate document desktop for Windows.
Safe and secure – compliance is mandatory
Because of PaperPort’s superior integration with Windows, you can be assured that PaperPort will only allow access to folders on your computer to those who have the proper access rights. And you, in turn, can only access those folders for which you have access rights. PaperPort utilises in-place security developed and implemented through Windows so your IT staff won’t have to reinvent the wheel and no additional investment is required. You will be prompted for passwords as necessary as if you were working directly in Windows. You also have complete control to change access to shared folders where you have administrative rights. In addition, PaperPort provides the ability to secure individual PDF files with advanced password control.
Intuitive thumbnail desktop
Only PaperPort lets you visually manage more than 150 document types and photo formats in one convenient digital desktop location. PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with application files, digital photos, PDF files, scanned and electronic forms, saved web pages and all your scanned paper documents. Quickly browse, organise and use all your files without having to open them to see what’s inside. Only PaperPort Professional allows you to split the innovative desktop so that you can move and assemble documents from two different folders quickly and easily.
Folder management
Comprehensive folder management features allow you to organise documents for ease of information access. You can distinguish folders by choosing from 29 colours. Use folder directories to help you locate documents with ease. Attach folder notes and automatically add that information to files as you scan them. Even create multiple folders at once by importing a list of folder names from a text file.
Fast, easy electronic form filling
Create neat, shareable and searchable forms that mirror paper originals in minutes. Extensive control over form elements ensures perfect forms every time. With PaperPort’s FormTyper™ feature, your employees will never have to fill out another form by hand. FormTyper automatically recognises check boxes and identifies the form fields so you can quickly tab to the next fillable field, type in the information, and print, save or email the completed form. PaperPort’s transparent stamps are perfect for adding scanned signatures. It’s faster and cheaper then faxing or mailing. And you never have to worry about illegible handwriting!
OmniPage Workflow Integration
OmniPage is the most powerful and accurate document conversion software available today. If your document management process requires more horsepower when it comes to converting documents you can rely on OmniPage Workflows to automate a wide variety of document conversion requirements. Best of all: OmniPage is so well integrated with PaperPort that you can access that extraordinary power with a simple drag and drop.
Find all your documents quickly and easily
Imagine the productivity gains you’d achieve if your staff spent less time searching for information and more time finding it. With PaperPort Professional 12, you can create searchable PDFs from any scanned paper document and electronic file. PaperPort utilises the world’s most accurate Optical Character Recognition (OCR) technology with hyper-binary conversion to ensure that all PDF image content is searchable. So you can find exactly what you want when you need it. No more keeping customers on hold while you track down information. No more wading through all the files on your computer to locate a specific document. With PaperPort, the information you need is always right at your fingertips.
Find documents instantly using standard search engines
Because PaperPort saves all your scanned documents and electronic files as fully searchable PDF files on your digital desktop, finding what you need is always fast and easy. All you have to do is enter keywords or phrases into Windows®’ Desktop Search or Google® to quickly locate a specific file on your computer or shared network.
Search for information locked in scanned, image and PDF files
If you want to search using PaperPort instead of Windows Desktop Search then PaperPort’s All-in-One Search is the answer. It will actually “read” all your files with the built-in OmniPage Search Indexer so you can search for a word contained inside any document including scanned paper. The OmniPage Search Indexer and is based on technology found in Nuance OmniPage Professional, the world’s most accurate and best-selling solution for turning paper and PDF into documents you can edit and archive. All-in-One Search enables everyone in your office to find any document – whether it’s local or on a network folder. Search by content, keyword or annotations.
Indexing on your schedule
PaperPort Professional’s flexible Index Manager allows you take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OmniPage Search Indexer.
Locate important folders immediately
PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A “back” button makes it easy to revisit recently viewed folders eliminating wasted time navigating to information.
Manage document with existing enterprise investments
When you purchase a new solution, the last thing you want to discover is that it won’t work with your existing investments. With PaperPort Professional 12, you won’t have these concerns. It allows you to manage all of your information, including content stored on your local PC and on network document archives, with a single powerful application. Plus, it works with and enhances the functionality of your existing investments in hardware and software systems. PaperPort seamlessly works with Microsoft® Windows® and easily adds scanning, PDF creation and document management capabilities to your existing folders and files. No need for new equipment, additional software, or complex integration efforts. Just install PaperPort and start scanning, organising, finding, assembling and sharing PDFs like never before.
SendTo document workflow
You can email, fax or send your documents to repositories on a networked file server with a simple drag-and-drop onto the PaperPort SendTo Bar. The PDF file format combined with the SendTo Bar makes it easy to distribute documents in a form that is viewable and printable on any computer around the world.
Paper on-ramp for content management systems
PaperPort Professional adds value to existing investments in enterprise content management (ECM) by allowing the seamless movement of content between the PC and the ECM repository. Sacn documents directly to Microsoft® SharePoint® for enterprise-wide sharing and archival. Check SharePoint documents in and out from the PaperPort desktop for seamless content and process management.
Utilise all network and workgroup assets
PaperPort Professional delivers digital documents to the desktop from email or any networked folder attached to a scanner, multifunction printer or fax server. Simply scan in your document and have it sent to your email address or networked folder. PaperPort will detect the presence of the new file and copy it to any folder you choose. PaperPort can also display the file on your desktop when you get back to your computer so you don’t forget where it went. If your device supports an image format other than PDF then PaperPort can also automatically convert your files into PDF upon delivery.
Scan to your favourite application
PaperPort Professional works with any scanning device to quickly turn paper into PDF files. Save time and effort by scanning directly to specific applications like email, Microsoft® Word®, or Microsoft® SharePoint®, or even to digital fax using ScanDirect™ technology. Batch scanning capabilities support scanning several documents at once using an automatic document feeder to further boost your productivity.
Section 508 and Microsoft Windows XP certified
PaperPort Professional meets Section 508 standards, established by the US Government to make software accessible for people with disabilities. Plus, it’s certified for use on the Microsoft Windows XP operating system.
Custom PaperPort link agents
Customers, VARs and integrators can use the PaperPort Link Agent SDK to create custom links and workflows for PaperPort. Examples include process-specific paper on-ramps to Documentum and FileNET, and the ability to drag and drop multi-type document sets onto a workflow process.
Ensure document security
Keeping information safe and secure is a top priority for today’s organisations. And for some, document security is not just a priority, it’s a regulatory requirement. Unlike many PC document management systems, PaperPort Professional 12 provides security features that protect sensitive and confidential information, while ensuring compliance with expanding government regulations. Why put your information at risk? Safeguard all your scanned paper documents and electronic files by turning them into secure PDF documents with PaperPort.
PDF passwords
Control which employees can access specific PDF documents with passwords. You can implement password protection for viewing and/or editing to ensure that only authorised individuals have access to sensitive documents.
PDF document encryption
PaperPort Professional enables you to encrypt PDF documents to ensure information integrity. Only authorised individuals with knowledge of the appropriate algorithms can decrypt the document to make its contents readable. This way, even if a document is accessed by a non-authorised party, its contents remain protected.
Improve collaboration
In today’s business environment, you can’t work in a vacuum. Email provides a fast and convenient way to review and approve documents within a workgroup, or with people outside your organisation. PaperPort Professional 12 works with your current email system to enhance the digital review process by converting Word® and other editable documents into more secure PDF files which can be read and annotated, but not edited. No more email bottlenecks, file compatibility issues, or confidentiality risks. PaperPort even enables you to move files between your ECM and individual PCs for collaboration purposes. At last you can share documents simply and securely, while making it easy for colleagues and customers to provide their feedback.
Scan efficient, small colour PDF files for sharing
Scanning and sharing colour PDF files can be a daunting task. Each page of a typically scanned colour PDF file can be over a megabyte in size. If you are scanning several colour pages or more, the size can be too large to send that file through email. PaperPort Professional now uses PDF-MRC High Compression Technology to turn a 15MB colour file into less than 2MB!
Capture review comments with a rich set of annotations
For capturing review comments, PaperPort supports creating and viewing annotations within PDF files, including sticky notes and highlights, as well as straight and free-form lines. Text boxes provide full control over text and box attributes.
Dynamic and transparent stamps
PaperPort’s dynamic stamps automatically include author, date and time. Transparent stamps are ideal for adding scanned signatures to documents to indicate approval.
PDF security features
Advanced security features like passwords and encryption, let you control who can access and/or modify specific documents. This way, you can share documents without risk of confidentiality breaches or unauthorised modifications.
Seamless movement of files between PC and ECM systems
PaperPort Professional lets you quickly move or scan files between individual desktops to document management repositories such as Microsoft® SharePoint®.
- Overview
- Highlights
- System Requirements
- Pricing
Minimum configuration
- A computer with an Intel® Pentium®, newer or equivalent processor
- Microsoft Windows® XP 32-bit (SP3 or above), Windows Vista™ 32- or 64-bit (SP2 or above), or Windows 7
- Microsoft Internet Explorer 6.0 or above
- 512MB of memory (RAM)
- 500MB of free hard disk space for application files, plus 20MB working space during installation
- SVGA monitor with 256 colours, preferably 16-bit colour (called “Medium Color” in Windows XP and Vista) and at least 800 x 600 pixel resolutions
- Windows-compatible pointing device
- CD-ROM drive for installation
- A Web connection is required for activation and automatic updates
Recommended configuration
- 1GB RAM